The group holiday checklist
Use this checklist to make sure nothing important falls through the cracks when you're travelling as a group.
Updated 4 October 2026
Before booking
- Dates agreed by everyone in writing.
- Budget range per person agreed.
- Destination chosen and accommodation size confirmed.
- One organiser and one money-keeper picked.
- Rules for shared vs personal costs agreed.
After booking
- Booking confirmations saved somewhere the whole group can see.
- Deposits logged with who paid and how they're split.
- Everyone's share collected or tracked.
- Flight times and arrival plans shared, especially if people arrive separately.
Two weeks before
- Passports valid for the destination's entry rules.
- Travel insurance arranged individually.
- Itinerary roughed out, with free time left in.
- Restaurant or activity bookings made for large groups.
- Meeting point agreed for arrival day.
While you're away
- Log shared costs on the day.
- Agree a meeting point before big nights out.
- Only share live location with people you know, and switch it off afterwards.
- Keep emergency numbers handy — 112 works across the EU, 999 in the UK.
After the trip
- Settle up balances within a week.
- Collect everyone's photos in one shared album.
- Note what worked for next time.